Let’s be honest, we all make mistakes. Whether it is an exam we did not do great on or a meeting we may have missed by accident, it happens. It is vital to recognize these mistakes and not ignore them if you wish to learn from them. We hope these brief tips can help you to overcome these mistakes.
Writing an email to a professor, advisor, or healthcare professional for the first time? We hope these tips can help you construct a professional way of communication!
Emailing at an appropriate time: It is best to send emails not too early or not too late. If you are emailing a professor, send emails before class time starts or before 8pm so they can see it. If emailing a professional or advisor, it is best to reach out at least 3 days in advance for them to adjust their schedule to meet with you. Referring to someone by their title: Unless otherwise stated that they have another preferred way to reference them, it is always better to call professors and healthcare professionals by their proper title (i.e. Dr.), especially if it is your first time contacting them Provide a small background of yourself: Write relevant information about yourself so they know who you are: your school, year level, field of study, etc. Make it clear what kind of response you want from them: If wanting to schedule an appointment, ask what time they are available. If wanting to volunteer or shadow at their facility, ask what are the requirements needed or if there is a necessary application for you to fill out. Anticipate a response from them: “I look forward to hearing back from you at your earliest convenience” or "Hope to hear back from you soon" and thank them for their time. Sign off with your full name with proper capitalization: End the email with your full name and your contact information so they know how to reply back to you. |
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